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GulfERP The cloud ERP and POS for Kuwait's trading companies

Sales, purchasing, stock, point of sale and accounts in one cloud system, in Arabic and English, with WhatsApp built in. Set up for Kuwait: KWD to 3 decimals, 5-fils rounding, KNET at the till and post-dated cheques.

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Made for General trading & wholesale Supermarkets & retail Spare parts, tyres & automotive Oil & gas safety supplies Salons & spas

GulfERP by Q8Digital brings sales, purchasing, stock, point of sale and accounts together in one cloud system, in Arabic and English, with WhatsApp built in. Nothing to install: it runs in the browser on PC, tablet and phone, and every sale updates stock, the customer's balance and the accounts at the same moment.

It follows the way Kuwaiti businesses work: amounts in KWD to 3 decimals, 5-fils cash rounding, KNET, card and WAMD recorded at the till, post-dated cheques that count against credit limits, and a Kuwait chart of accounts mapped for Qayd, with an XBRL draft on the IFRS taxonomy.

GulfERP is set up for six industries, each with its own demo company:

General trading and wholesale
Supermarkets and grocery chains
Spare parts dealers
Tyre and car accessory centres
Oil and gas safety suppliers
Salons, barbershops, spas and home-service beauticians

Book a free demo and we will walk you through the demo company for your industry, in Arabic or English.

What it does

The main capabilities, all available today.

Sales & credit

Quotation to order, delivery, invoice and return, each converted in one click with the customer's LPO kept throughout.

Price lists by customer and customer group, with minimum selling prices
A warning or a block before selling below cost
Credit limits checked at posting, including uncleared post-dated cheques
Bilingual delivery notes without prices, signed by the receiver
Customer receipts, credit notes and returns

Purchasing & imports

Purchase orders, goods receipts and supplier invoices in any currency, with freight, customs and clearing built into the landed cost.

Buy at the invoice's exchange rate, with supplier balances kept in their currency
Landed cost spread by value or quantity, on the invoice or a separate customs or forwarder bill
Weighted-average cost updated on every receipt
Goods received not invoiced tracked, and one invoice can bill several receipts
Reorder suggestions per warehouse that create draft purchase orders or transfers

Inventory

Stock across every warehouse and branch, valued at weighted-average cost and tied to the general ledger.

Units such as piece, dozen and carton, each with its own barcode and price
Batches and expiry with first-expiry-first-out, plus a near-expiry report
Serial numbers with warranty, certificate number and calibration date
Transfers, adjustments and stock counts from a grid or a CSV upload
Fast search by code, Arabic or English name, barcode, brand, vehicle or tyre size

Point of sale

A web till that installs as an app on a PC, tablet or phone and keeps selling when the internet drops.

Barcodes and scale-printed labels for weighed items
Cash, KNET, card, cheque, bank transfer and WAMD, with split payments and 5-fils rounding
Shifts with X and Z reports and cash over/short
Hold and recall baskets; returns by receipt number or QR code
Bilingual 80 mm receipts with a QR code, or a receipt on WhatsApp

Accounting

Every posted document writes its own balanced entries to a Kuwait chart of accounts, so the books are always up to date.

Post-dated cheques received and issued, with cheques maturing this week on the dashboard
Bank reconciliation with bank-statement CSV import and auto-matching
Multiple currencies with realised and unrealised exchange differences
Card-settlement voucher to reconcile KNET and card payouts with the bank
Year-end close with optional statutory reserve, KFAS, NLST and Zakat

Reports & Qayd

Live financial and operational reports printed on your letterhead, plus an XBRL draft for Qayd.

Trial balance, P&L, balance sheet, cash flow and changes in equity
Statements of account and ageing, by branch
Sales and purchase analysis, and a live dashboard with a branch picker
Qayd: an XBRL draft on the IFRS taxonomy, checked before download
CSV export of every report

WhatsApp & customer page

Send invoices, quotations, receipts and statements on WhatsApp in a few taps, and give each customer their own account page.

Post & send: WhatsApp opens with the number and the message ready, in Arabic or English
Statements and payment reminders, one click per customer from the Ageing screen
Meta-approved templates from your own business number, once it is connected
A customer account page with balance, open invoices and statement, no login needed
Secure share links and QR codes on printed documents

Salon & Spa

A full salon module: calendar, online booking, home visits, checkout with tips and commission, clients, packages and WhatsApp reminders.

Drag-and-drop calendar by stylist or room, with clash checks
An online booking page per branch, in Arabic and English
Home visits with Kuwaiti addresses, zones and fees
Packages, memberships, gift cards and loyalty points, with proper accounting
WhatsApp reminders and KNET deposits once your own number and gateway are connected

Platform & security

One secure cloud platform with branches, roles and an audit log, backed up every night.

Each company isolated inside the database with row-level security
Roles and permissions, with users limited to their branches
An audit log of every change and every sign-in
Nightly backups copied off-site
Excel import for items, customers, suppliers, opening stock and balances

Built for the Gulf

KWD to 3 decimals and 5-fils cash rounding
KNET, card and WAMD recorded at the till
Post-dated cheques that count against credit limits
Every screen, print and message in Arabic and English, with full right-to-left layout
Kuwait chart of accounts mapped for Qayd, with an XBRL draft
KFAS, NLST and Zakat handled at year end
Kuwaiti addresses with block, avenue and PACI number
A till that keeps selling when the internet drops

See it in action

The same dashboard in Arabic, right to left

A bilingual sales quotation that carries the customer's LPO

A purchase invoice with freight, customs and clearing in the landed cost

Sending an invoice on WhatsApp, with the number and language filled in

A customer statement with balance brought forward and ageing

The same dashboard in Arabic, right to leftA bilingual sales quotation that carries the customer's LPOA purchase invoice with freight, customs and clearing in the landed costThe GulfERP till in a supermarketSending an invoice on WhatsApp, with the number and language filled inA customer statement with balance brought forward and ageingA spare part with its English and Arabic names, barcode and brandThe salon calendar: a day by stylist

Product film

Industry editions

GulfERP for your sector

GulfERP for General Trading

Set up for trading companies and wholesalers in Kuwait: every shipment at its true landed cost, quotation to invoice with the client's LPO, and credit under control.

GulfERP for Supermarkets

Set up for supermarkets and grocery chains: scan, weigh and record KNET at the till, keep selling when the internet drops, and get stock to every branch on time.

GulfERP for Spare Parts

Set up for spare parts dealers: find any part by number, barcode, name or vehicle, offer the alternative in stock, and keep every workshop's credit in check.

GulfERP for Tyres & Car Accessories

Set up for tyre and car accessory centres: tyres and services on one ticket, every size in every branch at a glance, and fleets on credit with clear statements.

GulfERP for Oil & Gas Safety Supplies

Set up for oil and gas safety suppliers: RFQ to bilingual quote to invoice against the client's LPO, certificates per serial number, and contractor credit under control.

GulfERP Salon & Spa

For ladies salons, barbershops, nail bars, spas and home-service beauticians: calendar, online booking, checkout with tips and commission, clients and packages, with the accounts behind every bill.

Questions about GulfERP

No. GulfERP runs in the browser on PC, tablet and phone. The point of sale can be installed as an app on the till, and it keeps selling if the internet drops, then syncs when the connection is back.

Yes. Every screen, print and message is in Arabic and English, and each user chooses their own language. Arabic runs right to left, and prints can carry both languages on one page, including the amount in words.

Your chart of accounts is mapped to the IFRS taxonomy, and GulfERP produces the year-end statements and an XBRL draft from it, checked before download. The Ministry of Commerce and Industry has not yet published its official taxonomy; once it does, we update the mapping. Filing on the Qayd portal is still done by your team.

The till records KNET, card and WAMD payments next to cash, and the card-settlement voucher reconciles them with the bank. The card itself is still tapped on your bank's terminal.

Yes. Items, customers, suppliers, opening stock, opening balances and open invoices import from Excel using bilingual templates. Every file is checked before import, with errors shown by row and column, and we help you prepare the files.

Each company is isolated inside the database with row-level security, backups run every night and are copied off-site, users get roles and branch limits, and an audit log records every change.

General trading and wholesale, supermarkets, spare parts, tyres and car accessories, oil and gas safety supplies, and salons and spas. Each has its own demo company, so you see GulfERP the way your business works.

Pricing is tailored to each company, depending on your branches, users, tills and the features you need. Ask us for a free demo and we will send you a quotation.

Ready to see GulfERP?

Get a walk-through with our team in Kuwait, in English or Arabic.

Book a demo Download brochure

Pricing is tailored to your business. Ask us for a quote.